Software for HVAC Companies

Digital support for the HVAC industry with a web and mobile app.

Why Do You Need HVAC Software?

Heating, ventilation, and air conditioning (HVAC) is a complex trade with projects of all shapes and sizes. As a result, it can be difficult to plan tasks. Dedicated HVAC service software for small businesses simplifies work processes and improves communication among your entire team.

Keep Track of Your Jobs

Streamlined communication is crucial for the smooth operation of your on-site projects. Morning briefings are often followed by countless phone calls throughout the day for fine-tuning. These processes can be simplified. With the OfficeOn HVAC app, your team can access up-to-date appointment schedules on their mobiles, while changes sync in real-time via the cloud. This way, they have an overview and can stay on top of what needs to be done.

Learn more about appointment scheduling

Every Detail and Document in the Same Software

Among the constant phone calls, customer orders, appointment scheduling, and quote generation, your HVAC office is likely a hive of activity. OfficeOn lets you perform all your admin tasks in a single software. All your information is digitally stored in the same HVAC software and is easily accessible for your employees.

Learn more about project management

Time Tracking Made Easy

Your technicians encounter a wide variety of enquiries and issues on-site. This makes it difficult to plan precisely and even more challenging to communicate properly with the rest of your team. The OfficeOn HVAC app lets your on-site employees record their working hours and document work done on the jobsite directly through the mobile app, which your office staff can see in real time on the web app.

Learn more about time tracking

How You Save Time with OfficeOn

Without OfficeOn

Too much unorganised paperwork in the office.
Handwritten notes and documents must be uploaded manually to your digital storage.
Using different software programmes is a hassle.
Long and unnecessary meetings.
Uploading documents and customer communication via external messaging services.
Creating lists of materials and services by hand is time consuming and difficult.

With OfficeOn

Documents, like quotes and invoices, are stored digitally and are easily accessible in one place.
Record all notes and working hours directly in the web or mobile app, which syncs automatically to the web app.
Find and manage everything in a single digital platform.
Employees can find the required information in the app without the need for meetings.
Photos, signatures, and other documents can all be sent directly through the OfficeOn mobile app.
Create your own services catalogue quickly and easily with OfficeOn.

OfficeOn Features

All features at a glance

Quotes and Invoices

Project Management

Appointment Scheduling

Quotes and Invoices

Create quotes and invoices in record time with OfficeOn's invoicing software for tradespeople, allowing you to save valuable time for other important tasks. The export feature allows you to work with OfficeOn data in other apps.

Project Management

See the big picture with OfficeOn, your all-in-one project management solution. Streamline your business with a centralised platform for appointments, quotes, and invoices.

Appointment Scheduling

Streamline your scheduling process with OfficeOn. Arrange meetings with minimal effort, ensuring all designated employees receive instant updates on their smartphones.

Job Sheets

Time Tracking

Job Sheets

Capture notes, photographs, services rendered, and customer signatures directly on your mobile device at the construction site with OfficeOn. Eliminate time-consuming paperwork and boost your productivity.

Time Tracking

OfficeOn's innovative time recording solution keeps tabs on who's working, where they're working, and for how long. No more juggling extra software.

Frequently Asked Questions

How can the OfficeOn HVAC app increase the efficiency of my company?

With HVAC software like OfficeOn, you can combine project planning, job site management, and internal communication into one digital platform, saving you a lot of time and money.

Can you also create invoices with HVAC software?

Yes. With OfficeOn, you can create and send quotes and invoices using the same software. HVAC companies can take items from their own service catalogue or from wholesalers before adding them into a quote or invoice.

How does OfficeOn simplify project management for HVAC companies?

In the OfficeOn web app, your digital projects act like folders. Inside, you can save all your quotes, appointments, invoices, and other relevant documents safely in one place. The project overview page shows you the status and progress of all projects, while the mobile app keeps your employees informed about changes to appointments in real time. OfficeOn’s HVAC software also works like a customer database where you can store important information about your customers and link it to relevant projects.